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Generate documents from scratch

Create HR documents that follow your handbook policies and UK employment law, from offer letters to settlement agreements.

5 min readUpdated 18 July 2026Reviewed for UK lawSources: Acas

What document generation is

Document Studio generates HR documents that follow your employee handbook. Instead of starting from a blank template, you answer guided questions and Regulyn writes a complete document that takes the relevant law into account.

Policy-aligned: Documents reference the policies in your handbook, so the two stay consistent.
UK law: Statutory requirements are built into each document type.
40+ document types: Employment contracts through to disciplinary outcomes.
Guidance notes: HR notes appear where a decision needs human judgement.

Document types available

Document Studio covers more than 40 HR document types across six categories.

Category	Documents
Contracts and agreements	Employment contracts, offer letters, contract amendments, NDAs, secondment agreements, apprenticeship agreements
Leave and absence	Maternity leave confirmation, paternity leave confirmation, flexible working decisions, return to work forms, absence review letters
Disciplinary and performance	Disciplinary outcome letters, written warnings, performance improvement plans, investigation outcome letters, appeal outcome letters
Grievance and support	Grievance outcome letters, mediation summaries, probation review forms, occupational health referrals
Benefits and agreements	Training agreements, loan agreements, salary sacrifice agreements, bonus scheme letters, relocation expenses agreements
Leaving and termination	Resignation acknowledgements, notice period confirmation, redundancy letters, settlement agreements, exit interview forms

How to generate a document

1
Select a document type
Go to Document Studio and browse the categories. Click the document type you need, for example "Disciplinary Outcome Letter". You will see two options.
Draft new document
Answer questions to generate a fresh document.
Check existing document
Paste a document you already have to check its compliance.
2
Policy readiness check
Before generating, Regulyn checks that your handbook has the policies this document depends on. You will see one of three results.
- Full coverage. The policy exists and is comprehensive.
- Partial coverage. The policy exists but may be basic.
- Missing. A required policy does not exist.
Tip
If policies are missing you can still proceed, and Regulyn will use UK statutory defaults. For the best result, create the policy first in Policy Studio.
3
Complete the wizard
Answer the guided questions across several sections. The questions are specific to each document type. A disciplinary letter, for example, asks about:
- Employee details (name, job title, department)
- Hearing details (date, attendees, allegations)
- Decision and reasoning
- Sanction details (warning level, duration)
- Appeal rights and next steps
Questions adapt to your answers
Some questions only appear when an earlier answer makes them relevant. "What adjustments are needed?" only shows if you selected "returning with adjustments".
4
Review the generated document
Regulyn writes a complete document from your answers and your handbook policies. Review it for:
- Accuracy. Are all the details correct?
- Tone. Does it sound professional and appropriate?
- Completeness. Is anything missing?
- Guidance notes. Look for [GUIDANCE: ...] markers that need your input.
Guidance notes
These mark places where human judgement is needed, such as "Review whether this sanction is proportionate to the misconduct". They are removed when you export to Microsoft Word.
5
Edit and export
Make any edits directly in the editor, then export in one of two ways:
- Export as Microsoft Word (.docx)
- Copy to clipboard
The Microsoft Word export removes guidance notes and formats the document for sending.

Understanding legal document types

HR documents do not all carry the same legal weight. Knowing which kind you are working with tells you how carefully to review it.

Legally binding agreements

These create legal obligations and are the primary source of truth for the employee. They may have stricter terms than your policy, which is allowed.

Examples: employment contracts, offer letters, NDAs, settlement agreements, training agreements with clawback.

Policy-derived documents

These implement your policies. The handbook is the source of truth, so these must match your policies exactly to be valid.

Examples: disciplinary outcome letters, written warnings, PIPs, grievance outcomes, probation reviews.

Administrative forms

These record information. They support processes but do not create binding obligations, so wording matters less as long as the required data is captured.

Examples: return to work forms, exit interview forms, new starter forms, policy acknowledgements.

Tips for the best results

Build your policies first: The generated document is only as good as your handbook. Make sure the relevant policies (disciplinary, grievance, leave and so on) are created and approved before generating documents.
Be specific in your answers: The more detail you provide, the better the document. Instead of "Poor performance", write "Failed to meet sales targets in Q2 and Q3 despite support measures".
Always review guidance notes: Guidance notes flag areas that need human judgement. They often point to legal risks or decisions only you can make.
Regenerate if needed: If the document does not quite fit, click "Regenerate" for a fresh version. The wording may differ slightly each time.

Checking versus generating

Document Studio has two modes. Use the one that fits your situation.

	Generate new document	Check existing document
When	You need to create a document from scratch	You have a document and want to verify it is compliant
How	Answer guided questions	Paste your existing document
Output	A complete document based on your handbook policies, with guidance notes	A compliance score (0 to 100) and the specific issues to fix

Frequently asked questions

What types of documents can I generate with Regulyn?

Regulyn supports 40+ HR document types including offer letters, employment contracts, disciplinary letters, grievance responses, flexible working decision letters, redundancy notices, and many more. Documents are categorised as legally binding (contracts), policy-derived (letters), or administrative (forms).

How does document generation work?

Select a document type, then complete a smart wizard with questions about your specific situation. Regulyn's AI generates a compliant document using your handbook policies as the source. You can review, edit, and export the document as Microsoft Word or copy to clipboard.

Are generated documents legally compliant?

Generated documents are designed to align with UK employment law and your handbook policies. For legally binding documents like contracts, we recommend legal review before use. Policy-derived letters like disciplinary warnings follow Acas guidance automatically.

What policies do I need before generating documents?

Regulyn checks your handbook for relevant policies before generating each document. If required policies are missing (e.g., disciplinary procedure for a warning letter), you'll be prompted to create them first. This ensures documents align with your stated procedures.

Can I customise generated documents?

Yes, all generated documents can be edited before export. Add specific details, adjust wording, or make any changes needed. Your edits don't affect the original template, so you can regenerate if needed.

Start creating documents

Head to Document Studio and generate your first document.

Check an existing document instead

What document generation is

Document types available

How to generate a document

Select a document type

Policy readiness check

Complete the wizard

Review the generated document

Edit and export