Create your first handbook

Start on the Gap Analysis page in the app. It lists every policy type you need, organised by priority:

Core policies

Legally required under UK employment law. Complete these first.

Recommended

Strongly advised for a complete handbook and best practice compliance.

Optional

Useful depending on your company's needs.

There are two ways to create a policy, depending on whether you are starting from scratch or have existing content.

Option A: draft a new policy

Best when you do not have an existing policy. Click Draft in Gap Analysis or open Policy Studio.

• Select the policy type you want to create
• Add any company-specific requirements (optional)
• Regulyn generates a complete, legally compliant policy
• Review, edit if needed, and save to your handbook

Option B: paste and analyse an existing policy

Best when you have an existing policy you want to check and improve. Click Paste or open the Section Analyser.

• Paste your existing policy content
• Regulyn analyses it against UK employment law
• See issues flagged by severity (Critical, High, Medium, Low)
• Click "Generate Re-draft" to fix all issues automatically
• Review the change log, edit if needed, and save

Once you have some policies, organise them into logical groups for better readability. Open Groups to manage your handbook structure.

Example group structure

1. Introduction and overview

Welcome, company values

2. Employment basics

Contracts, probation, notice periods

3. Leave and time off

Annual leave, sick leave, parental leave

4. Conduct and performance

Disciplinary, grievance, performance

5. Health and wellbeing

Health and safety, mental health, flexible working

Open the Handbook page to add opening and closing sections.

Header (introduction)

Typically a welcome message from leadership, the company mission and values, the purpose of the handbook, and how to use it.

Footer (closing)

Typically an acknowledgement statement, HR contact information, the version number and date, and the next review date.

When you are happy with your policies, header and footer, click "Generate Version" on the Handbook page to create a publishable snapshot.

What happens when you generate

• Creates a numbered version (v1, v2, v3 and so on)
• Locks that version for reference
• Lets you download it as Microsoft Word or PDF for distribution
• Unlocks the Handbook Chatbot so employees can ask policy questions